Policy for Redress of Grievances

If an employee has concerns about safety and believe that they are being asked to do unsafe work then they are to raise their concern directly with their supervisor. If following this discussion the matter is not resolved and the employee still believes that the work they are being asked to do is unsafe they are to refuse the work and are to contact the University Safety Officer or the Chair of the Joint Occupational Health and Safety Committee. The procedures that will be followed for work refusals are those laid out in the Terms of Reference for the Joint Occupational Health and Safety Committee.

In matters other than safety, if an employee believes that he or she has been given less than fair treatment in any matter relating to any work assignment or working conditions assigned him or her by the University, then he or she should discuss the matter directly with their Manager /Director and/or the Human Resources & Compensation Officer.

Appeal to the President

If satisfaction is not obtained from direct discussions, the person believing that he or she has a grievance may set out in writing an account of the matter and submit this to the President, with a copy to the other party concerned with whom the matter has already been discussed.

The President, or the President’s delegate, shall meet with the employee concerned without undue delay and shall, after considering the matter communicate a decision to the employee alleging grievance.

Appeal to the Board of Governors

If the employee alleging grievance is not satisfied with the disposition of the matter by the President or the President’s delegate (or in cases where the President is the employee’s direct supervisor), the employee may request the Chair of the Board of Governors to consider the matter. The Chair of the Board or the Chair’s delegate will meet with the individual(s) concerned and shall report on the issue, including recommendations where appropriate, to the Board of Governors and shall provide a copy of the recommendations, if any, together with any decisions of the Board, as a final resolution of the matter. The Board will not hear grievances dealing with legal matters relating to hiring or termination of employment.

March 2017